Employer Administrator Update #31
With only one week to go, this is a reminder that all RIW cardholders must accept the Permission Access Agreement by 30 June 2020 to remain active in the RIW System.
What is the Permission Access Agreement (PAA)? The PAA provides information about what type of data is collected about a cardholder for the RIW Program, how it gets used, shared and destroyed. You can follow these links to read more about the Permission Access Agreement (PAA) and the RIW Privacy Policy. What is the deadline? All RIW cardholders must accept the PAA by 30 June 2020.
How do cardholders accept the PAA? Cardholders can accept the PAA by creating a myRIW account, or they can use their RIW card when swiping on to a site through an Access Controller, which will automatically accept the PAA on their behalf.
If a cardholder actively declines the PAA, then their RIW profile, including all associated competency and medical records, will be deleted from the RIW System. Deletion is irreversible and will require an Employer to re-add the cardholder to the RIW System as a new cardholder, paying all associated ID check and card fees, and re-uploading all competency, job role and medical information.
How can employers check if a cardholder has accepted the PAA? Employers can check the status of PAA acceptance for their primary cardholders by running a report titled Permission Access Agreement Report for Employer Admin. The report can be accessed by clicking on the Reports tab > Existing Reports. The report provides a list of all primary cardholders employed by the company and their PAA status, which is Approved or Not Approved (refer screenshot below). What happens if a cardholder does not accept the PAA by 30 June 2020? If a cardholder does not accept the PAA by 30 June 2020, then a leave date will be applied to their employment relationships and associations, which means they will not have authority to work as they no longer have a primary employer. To re-enter the RIW System after this date, a new employment request will need to be sent to the cardholder, which they can accept in myRIW after first accepting the PAA.
How are cardholders being alerted? All cardholders who have not yet accepted the PAA have been emailed today. However, it must be noted that we may not necessarily have the most up to date email address for all cardholders.
It is therefore important that Employers get in contact with their cardholders to remind them to accept the PAA.
If a cardholder requires more assistance, please direct them to our video on myRIW or our Quick Guide – How to accept the Permission Access Agreement. ALL RIW CARDHOLDERS MUST ACCEPT THE PAA BY 30 JUNE 2020 TO REMAIN ACTIVE IN THE RIW SYSTEM |